Office
🗂️ Office
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Manager
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✅ Daily checks — ↻ Refresh
Tick each once done today. Ticked jobs drop off your list and show for the manager.
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📋 Completed — ↻ Refresh📅 Calendar↦ Today
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📞 Call-backs
Log people to ring back. Mark 📧 Emailed if you couldn't reach them, or ✅ Contacted once sorted (it then drops off).
Waiting to be called back
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Recently sorted
🗒️ Jobs that crop up
One-off jobs (not daily checks). Anyone can add; tick the status as you go, Clear when done.
Open jobs 📅 Calendar↻ Refresh
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🪷 Pond job quote
Fill in the survey; the customer quote builds below. Use "Save / print PDF" to send it.
Job
Consultation & travel
Staff: £160 inc VAT per person + mileage (min £200). Director review: £500 inc VAT + mileage. Mileage = miles × 2 (round trip) × return journeys × £/mile (see Rates).
Pond
Planting zones & coverage
Adjust final plant numbers (optional)
Leave blank to use the calculated amount; type a number to override if the customer wants more or less.
For jobs outside the calc (e.g. installing the customer's own plants): type the hours and it replaces the auto planting labour. Set plant numbers above to 0 if you're not supplying plants.
Cleaning
Tick the box to switch each on, then type the charge (ex VAT) in the field beside it.
Liner
📐 Not sure on liner size? Work it out with the Pondkeeper pond calculator ↗
Labour charged at £30/hour × crew (set Crew above). Fish holding is charged the same way.
Access & travel
Stay-over (optional)
Rates (editable)
Site info & photos
📋 Pond quotes ↻ Refresh
Quoted & accepted jobs. Edit reloads it into the Quote tab; Accept sends it to Maintenance to action.
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🛠️ Build daily checks
Add recurring daily jobs for each brand. Staff tick them off each day.
Current daily jobs
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🗓️ Weekly rota ↻ Refresh
Set who works which days. This feeds the holiday day-count when the warehouse manager accepts office holidays.
Current rota
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🌴 Granted holidays ↻ Refresh
Accepted by the warehouse manager. Red = tell the team; tap "Info passed out" once done.
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🚚 Going to Boston
Tick the office staff crossing to the Boston greenhouse on the chosen day, then send it over. The greenhouse job sheet shows these names for that day.
✓DayStartEndBreakPaid HolHrs
Week total: 0.00 h
Timesheets go to the owner.
Submitted this session
🤝 Handover notes ↻ Refresh
Post a note for the next shift. Tap “I’ve read this” to confirm. Notes clear from here 8 hours after they’re first read — the manager keeps the full record.
Current notes
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📋 Record — who has read each note
🌴 Holiday request
Total days: 0
Submitted this session
📋 Office activity log 📅 Calendar↻ Refresh
Who did what — office staff actions and call-backs. Show the calendar to jump to a day.
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